Words By: Margaret Galang, Founder and Head Trainer of YMF
Hands up if you’re a mum trying to juggle everything but never seem to have enough time to do it all? Pretty sure majority of us mums would be putting our hands up right now. I know I sure am! I don’t think there will ever come a time where our plates aren’t full of things to do – the juggle is constant, and the struggle is real! But I have a very helpful time management technique to share with you today. This technique has really helped me manage my time better, fit more in, and become more productive. The technique that I’m talking about is time blocking.
The concept of time blocking is so simple, but for it to work, first you need to have a daily to-do list that is realistic. You only have so many hours in the day, and you cannot physically create more time. You can only work with the time that you have, and time blocking allows you to make the most of it. So, make sure that the things you want to get done in a day is actually doable. Once you have a realistic to-do list, you can then start blocking out the periods of time in your day when you are going to do certain tasks. Again, you need to be realistic in how long it will take to complete each task and ensure you allow the right amount of time for it. So, here’s a typical day for me time blocked…
(Time blocks include travel time if applicable)
5:30am – 6:15am Wake up, get myself and kids ready, kids have breakfast
6:15am – 7:45am Exercise
7:45am – 8:30am Get myself ready for work and have breakfast, kids finish getting ready for school
8:30am – 10:30am School drop off then Bootcamp
10:30am – 10:45am Morning tea
10:45am – 12:15pm Emails, client administration, accounts
12:15pm – 12:45pm Lunch
12:45pm – 2:45pm Marketing, write blog
2:45pm – 3:15pm School pick up
3:15pm – 5:00pm Afternoon tea, help kids with homework, housework
5:00pm – 7:00pm Cook dinner, eat dinner, prepare lunches for next day, kids bedtime routine
7:00pm onwards Relax! Or fold laundry while watching TV lol
Now, I’ve written everything out here for the sake of demonstrating how time blocking works and it is good to do this for yourself (at least once) in as much detail as I have above just so you have an idea of what times in your day you should be doing certain things. For example, I know that each day I need to stop doing the housework around 5pm so that I can start the evening dinner routine if I want the kids to be in bed by 7pm. And I know that if I keep doing the housework past 5pm, then I’ll likely be rushing around trying to get everything done and the kids will be getting put to bed later than their usual bed time.
For the working mums, time blocking is a really good way to get various tasks completed in your day. As you can see in my example, I’ve set aside time to do emails/admin etc and I’ve set aside time to do marketing/blogs. Two different types of tasks, both needing to be done in my day, so I have specified amounts of time to fit in both. The allocated lunch break is a really important one for me as I tend to skip lunch if I get busy, so I make sure I set aside time for it.
I hope this has all made sense and you give it a go. Hopefully it can help you get more organised, manage your time better, and get more things done! Let me know if you give this a go and if it helped you.
Make sure you block out time for exercise! Join our program and get started with a one week free trial here.